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| State Secretariat (Indonesia) | |
|---|---|
| Agency name | State Secretariat of the Republic of Indonesia |
| Native name | Sekretariat Negara Republik Indonesia |
| Formed | 1945 |
| Jurisdiction | Republic of Indonesia |
| Headquarters | Jakarta |
| Chief1 position | State Secretary |
State Secretariat (Indonesia) is the central administrative office that supports the President of the Republic of Indonesia in executing constitutional duties, providing protocol, legal drafting, and administrative services. It interfaces with the Presidential Palace complex, the Cabinet, the People's Consultative Assembly, and regional administrations to coordinate executive actions and state ceremonies. The office plays a pivotal role in presidential decision-making, archival management, foreign visits, and national honors, interacting with a wide array of ministries, commissions, and state institutions.
The institution traces its origins to the revolutionary period following the Proclamation of Indonesian Independence and the formulation of the 1945 Constitution, interacting with entities such as the Indonesian National Revolution, Bogor Palace, and early cabinets led by figures like Sukarno and Suharto. During the Guided Democracy era and the New Order (Indonesia), the Secretariat's functions evolved alongside ministries including the Ministry of Home Affairs (Indonesia), the Ministry of Defense (Indonesia), and the Ministry of Foreign Affairs (Indonesia). Post-1998 Reformasi reforms influenced administrative law and regulations such as the Law on State Administration and redefined relations with the DPR (People's Representative Council), the DPD (Regional Representative Council), and the Supreme Audit Board of Indonesia. The Secretariat adjusted to constitutional amendments and policy shifts under presidents including B. J. Habibie, Abdurrahman Wahid, Megawati Sukarnoputri, Susilo Bambang Yudhoyono, Joko Widodo, and contemporaneous presidential administrations. It has engaged with national projects involving the National Resilience Council and coordinated protocols for events at venues such as Istana Merdeka, Istana Negara (Jakarta), and state visits to countries like China, United States, Japan, Australia, and Singapore.
The Secretariat provides administrative support to presidential instruments like the Cabinet of Indonesia, the Vice President of Indonesia, and presidential staff including the Presidential Advisory Council. It manages official correspondence with institutions such as the Ministry of Law and Human Rights (Indonesia), the Attorney General's Office of Indonesia, and the Corruption Eradication Commission. Responsibilities include protocol for heads of state interactions with counterparts such as President of the United States, Prime Minister of Japan, and President of China, coordinating with diplomatic missions like Embassy of Indonesia in Washington, D.C. and international organizations including the United Nations and the Association of Southeast Asian Nations. The Secretariat handles state honors such as the Bintang Republik Indonesia and the Satyalancana awards, manages presidential archives and documents linked to the National Archives of the Republic of Indonesia, oversees legal drafting with ties to statutory instruments like the 1945 Constitution of Indonesia, and supports national ceremonies such as Independence Day (Indonesia) commemorations and state funerals for figures like Hasanuddin or other national leaders.
The Secretariat's internal organization comprises bureaus and deputy offices that liaison with ministries and agencies including the Ministry of Finance (Indonesia), Ministry of State-Owned Enterprises (Indonesia), Ministry of Defense (Indonesia), Ministry of Communication and Information Technology (Indonesia), and the Ministry of Health (Indonesia). Units include protocol and press sections interacting with media outlets such as Kompas, The Jakarta Post, and Antara News Agency, legal advisers coordinating with the Constitutional Court of Indonesia, and divisions for logistics, security coordination with the Presidential Security Force (Paspampres), and archives interfacing with the National Library of Indonesia. The Secretariat liaises with bodies like the National Police of Indonesia, the Indonesian National Armed Forces, and the State Intelligence Agency for continuity of state functions and emergency response. Specialized secretariats manage presidential tasks related to infrastructure programs like Trans-Java Toll Road and social programs administered with ministries and agencies such as the National Development Planning Agency and the Social Affairs Ministry.
The office is headed by the State Secretary, a political appointee often drawn from civil service, military, or political backgrounds, acting as principal aide to the President. Notable officeholders have collaborated with leaders including Sukarno, Suharto, and Joko Widodo and coordinated with counterparts such as the Cabinet Secretary of the United States and chief administrators in other presidential systems. The State Secretary oversees deputies and bureau chiefs who engage with institutions like the People's Consultative Assembly, the Ministry of Foreign Affairs (Indonesia), and the Supreme Court of Indonesia on policy, protocol, and administrative matters.
The roster of incumbents includes early republican administrators who served during the Indonesian National Revolution, transitional figures in the Liberal Democracy period (Indonesia), and modern secretaries appointed under presidents across eras: leaders from the Old Order, New Order (Indonesia), and Reformasi periods. Specific names have included ministers and civil servants who later interacted with institutions such as the Coordinating Ministry for Political, Legal and Security Affairs (Indonesia), the Ministry of Law and Human Rights (Indonesia), and the State Administrative Court. (A comprehensive chronological list is maintained in official Indonesian state records and archival collections at the National Archives of the Republic of Indonesia and presidential libraries.)
Funding and budgetary allocations for the Secretariat are determined through the national budget process involving the Ministry of Finance (Indonesia), the State Budget (APBN), and parliamentary scrutiny by the DPR (People's Representative Council). Administrative audits and financial oversight are conducted by bodies such as the Supreme Audit Board of Indonesia and subject to public reporting and transparency mechanisms promoted by civil society organizations including Indonesia Corruption Watch. Human resources are drawn from the Aparatur Sipil Negara and are subject to regulations from the Ministry of Administrative and Bureaucratic Reform (Indonesia) concerning appointments, ranks, and performance.
The Secretariat has managed high-profile state visits, national ceremonies, and legal instruments that intersected with events like constitutional amendments, emergency regulations, and coordination during national crises such as natural disasters involving the National Disaster Management Authority (BNPB), and public health responses involving the Ministry of Health (Indonesia). Controversies have occasionally involved procurement scrutiny, protocol disputes, and transparency concerns reviewed by the Corruption Eradication Commission (KPK) and media investigations by outlets including Tempo (Indonesian magazine). The Secretariat's role in political transitions, presidential inaugurations, and interactions with political parties such as the Indonesian Democratic Party of Struggle and Golkar have drawn attention in analyses by scholars at institutions like the University of Indonesia and Gadjah Mada University.