DoD 5015.2-STD

DoD 5015.2-STD is a standard for the management of electronic records issued by the United States Department of Defense (DoD), in collaboration with the National Archives and Records Administration (NARA) and the General Services Administration (GSA). The standard was developed to provide a framework for the creation, management, and preservation of electronic records within the DoD and other federal agencies, such as the Federal Bureau of Investigation (FBI) and the National Security Agency (NSA). The standard is also relevant to other organizations, including the Central Intelligence Agency (CIA) and the National Institute of Standards and Technology (NIST), that manage sensitive information and require robust records management practices. The development of the standard involved input from various stakeholders, including the Defense Information Systems Agency (DISA) and the National Defense University (NDU).

● Introduction to

DoD 5015.2-STD The DoD 5015.2-STD standard was first introduced in 1997 and has since undergone several revisions, with the most recent version being released in 2007, in accordance with the Federal Records Act and the Presidential Memorandum on Managing Government Records. The standard provides a comprehensive framework for the management of electronic records, including requirements for metadata creation, data migration, and digital preservation, as outlined by the Library of Congress and the National Digital Information Infrastructure and Preservation Program (NDIIPP). The standard is designed to ensure that electronic records are managed in a way that is consistent with the principles of records management, as defined by the International Organization for Standardization (ISO) and the American National Standards Institute (ANSI). The standard has been adopted by various federal agencies, including the Department of Homeland Security (DHS) and the Department of Energy (DOE), as well as by other organizations, such as the National Academy of Sciences (NAS) and the Institute of Electrical and Electronics Engineers (IEEE).

● Scope and Applicability

The DoD 5015.2-STD standard applies to all federal agencies, including the Department of State (DoS) and the Department of Justice (DOJ), as well as to contractors and other organizations that manage electronic records on behalf of the federal government, such as Booz Allen Hamilton and Lockheed Martin. The standard is also relevant to state and local governments, such as the State of California and the City of New York, that manage electronic records and require robust records management practices. The standard provides a framework for the management of electronic records, including requirements for electronic document management systems (EDMS) and content management systems (CMS), as used by organizations such as the Federal Reserve and the Securities and Exchange Commission (SEC). The standard is designed to ensure that electronic records are managed in a way that is consistent with the principles of information governance, as defined by the Information Governance Initiative (IGI) and the ARMA International.

● Requirements and Compliance

The DoD 5015.2-STD standard sets out a range of requirements for the management of electronic records, including requirements for data security, access control, and audit trails, as outlined by the National Institute of Standards and Technology (NIST) and the Committee on National Security Systems (CNSS). The standard also requires that electronic records be managed in a way that is consistent with the principles of records management, as defined by the International Organization for Standardization (ISO) and the American National Standards Institute (ANSI). Organizations that manage electronic records must comply with the standard, which involves implementing electronic records management systems (ERMS) and digital asset management systems (DAMS), as used by organizations such as the Getty Museum and the Smithsonian Institution. Compliance with the standard is monitored by the Office of the Inspector General (OIG) and the Government Accountability Office (GAO), which work closely with other organizations, such as the Federal Trade Commission (FTC) and the Consumer Financial Protection Bureau (CFPB).

● Electronic Records Management

The DoD 5015.2-STD standard provides a framework for the management of electronic records, including requirements for metadata creation, data migration, and digital preservation, as outlined by the Library of Congress and the National Digital Information Infrastructure and Preservation Program (NDIIPP). The standard requires that electronic records be managed in a way that is consistent with the principles of information governance, as defined by the Information Governance Initiative (IGI) and the ARMA International. The standard also requires that electronic records be stored in a secure and accessible manner, using technologies such as cloud computing and artificial intelligence, as developed by companies such as Amazon Web Services (AWS) and Microsoft Azure. Organizations that manage electronic records must also ensure that they have the necessary infrastructure and resources to support the management of electronic records, including training and support from organizations such as the National Archives and Records Administration (NARA) and the Federal Records Council.

● Implementation and Standards

The DoD 5015.2-STD standard is implemented through a range of policies and procedures, including the Federal Records Act and the Presidential Memorandum on Managing Government Records. The standard is also supported by a range of standards and guidelines, including the ISO 15489 standard for records management and the ANSI/ARMA standard for information governance. Organizations that manage electronic records must ensure that they comply with these standards and guidelines, which involves implementing electronic records management systems (ERMS) and digital asset management systems (DAMS), as used by organizations such as the National Gallery of Art and the Library of Congress. The standard is also relevant to other organizations, including the National Park Service (NPS) and the United States Geological Survey (USGS), that manage electronic records and require robust records management practices.

● Certification and Accreditation

The DoD 5015.2-STD standard provides a framework for the certification and accreditation of electronic records management systems, including requirements for security and compliance, as outlined by the National Institute of Standards and Technology (NIST) and the Committee on National Security Systems (CNSS). The standard requires that electronic records management systems be certified and accredited by a recognized certification body, such as the Joint Interoperability Test Command (JITC) or the National Information Assurance Partnership (NIAP). Organizations that manage electronic records must ensure that their systems are certified and accredited, which involves undergoing a range of tests and evaluations, as conducted by organizations such as the Defense Information Systems Agency (DISA) and the National Security Agency (NSA). The standard is also relevant to other organizations, including the Federal Aviation Administration (FAA) and the National Transportation Safety Board (NTSB), that require robust records management practices and certification and accreditation of their electronic records management systems. Category:United States Department of Defense standards